Link My Books is a trading name of PDLC Tech Ltd, a UK Limited company. Our UK VAT number is GB 349672752.
We became UK VAT Registered on 1st July 2020. Since then, our pricing is subject to UK VAT unless your business meets specific international criteria, typically requiring you to provide a valid VAT number if located within the EU (but outside the UK), or if your business is located outside the EU entirely.
Understanding VAT on Your Link My Books Subscription
How UK VAT affects your Link My Books subscription depends on your business's location and VAT registration status:
UK Customers (Businesses located in the UK): Your Link My Books plan charges include UK VAT at 20%. Your monthly invoice, available in the billing area of your account, will show the VAT breakdown. If you are UK VAT registered, you can typically reclaim this VAT from HMRC.
EU B2B Customers (Businesses located in the EU with a valid EU VAT number): Your plan charges are not subject to UK VAT. Your invoice from us (available in the billing area) will include a 'reverse charge' statement, indicating that VAT is to be accounted for by you in your own country. This is because our service fees are classed as 'Intra-Community B2B Services'.
EU B2C Customers (Businesses located in the EU without a valid EU VAT number): Your Link My Books plan charges include UK VAT at 20%. Your monthly invoice (available in the billing area) will show the VAT breakdown.
Non-EU Customers (Businesses located outside the EU): Your plan charges remain unaffected, as no UK VAT is applicable to services provided outside the EU.
What You Need To Do (For Correct VAT Treatment)
To ensure your account is correctly classified for VAT purposes and that your invoices reflect the appropriate charges:
Verify Your Invoice Address Details: We typically pull your company name, address, and VAT ID from your connected accounting software (Xero or QuickBooks). These details are displayed in the 'Invoice Address' tab on your Billing Page within Link My Books.
EU B2B Customers - Enter VAT Number: If your business is located in the EU and you have a valid EU VAT number, you must enter this VAT number in the 'Invoice Address' tab on your Billing Page. Providing your EU VAT number is essential to correctly apply the reverse charge mechanism and ensure UK VAT is not added to your invoices.
If you have any questions about this article or feedback on how we could make it better please reach out to the support team via the blue chat icon on the bottom right of the page or via email to [email protected].