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Link My Books for Amazon
Account & Tax Mapping (US Businesses)
Amazon account and tax rate mappings for US businesses
Amazon account and tax rate mappings for US businesses

An explanation of our default account & tax mappings for US businesses selling on Amazon

Daniel Little avatar
Written by Daniel Little
Updated over a week ago

The team at Link My Books are happy to provide users with technical assistance in applying tax rules to their Link My Books setup. We are not Tax Advisors and so our advice and suggestions on the application of tax rules cannot be construed as tax advice. We highly recommend that users seek advice from qualified accountants for their tax compliance.

Link My Books exists to make accounting for your Amazon (and other e-commerce channels) sales, refunds, fees and sales tax easy and accurate.

That's why as part of our quick and easy setup wizard, we'll provide you with some default accounts and tax rates to confirm.

This means that you can be confident your bookkeeping is clean and accurate. Trust me, your accountant will thanks you for it.

Link My Books default accounts for Amazon

Amazon has hundreds of different transaction types, so to keep things simple we group them into 10 top level categories:

  1. Amazon Sales

  2. Amazon Refunds

  3. Amazon FBA Inventory Reimbursements

  4. Amazon Seller Fees

  5. Amazon FBA Fees

  6. Amazon Storage Fees

  7. Amazon Advertising Costs

  8. Amazon Sales Tax

  9. Amazon Loans

  10. Amazon Reserved Balances

If you accept our default accounts during setup we'll create one account for each of these different categories and add them to your existing chart of accounts in Xero or QuickBooks.

Here are our default accounts:

Account Code & Name

Account Type

LMB1: Amazon Sales


LMB10: Amazon Refunds


LMB2: Amazon FBA Inventory Reimbursements

Other income

LMB3: Amazon Seller Fees


LMB4: Amazon FBA Fees


LMB5: Amazon Storage Fees


LMB6: Amazon Advertising Costs


LMB7: Amazon Sales Tax

Current Liability

LMB8: Amazon Loans

Current Liability

LMB9: Amazon Reserved Balances

Current Asset

πŸ’‘Good to know

You can, of course, choose any accounts you like during setup. Plus you can even dive deeper into the sub-categories contained within these top level categories. You can learn more about fine tuning your account mappings in this help article.

Link My Books default tax rates for Amazon

Here are our default tax rates for sales revenue for US businesses:

Transaction Tax Category

Tax Rate

Amazon Sales Shipped to the US

Tax Exempt

Amazon Sales Shipped outside the US

Tax Exempt

Here are our default tax rates for fees & other transactions for US businesses:

Transaction Tax Category

Tax Rate

Amazon FBA Reimbursements

Tax Exempt

Amazon Fees

Tax Exempt

Amazon Sales Tax

Tax Exempt

Amazon Loans

Tax Exempt

Amazon Reserved Balances

Tax Exempt

πŸ’‘Good to know

Again, you can change these tax rates to suit your business if you wish to do so - they are just defaults. You should only change tax rates on the Accounts & Taxes Wizard and not on the Accounts & Tax Mappings page.

What about sales tax?

Link My Books separates your sales tax collected and sales tax withheld transactions into the Amazon Sales Tax category.

We do not split this category by state so if you hold multiple sales tax permits you will need to use something like TaxJar to calculate and file your sales tax liabilities.

Once you have paid your sales tax liabilities you can account for those payments to the Amazon Sales Tax account to reconcile off the balance.

If you do not hold any sales tax permits then the Amazon Sales Tax account will show sales tax collected and then sales tax withheld line items where Amazon has collected and remitted the sales tax directly to the tax authorities. These should cancel each other out and therefore the account should always show a nil balance.

If you have any questions about this article or feedback on how we could make it better please reach out to the support team via the blue chat icon on the bottom right of the page or via email to [email protected].

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