If you choose to take an instant payout or early withdrawal from Walmart, the amount of that withdrawal is included within your Link My Books summary settlement entry for the relevant period.
Important: where the sales, refund, and fee data appears
The early withdrawal settlement itself does not contain the underlying sales, refund, or fee data. It only contains the early withdrawal amount itself.
The sales, refunds, and fees for that period are included in the next regular scheduled payout from Walmart. Link My Books processes that next payout in full, so all of your trading data is accounted for, just on a slightly different timeline.
If your early withdrawal settlement looks empty or like data is missing, this is expected. Wait for the next regular scheduled payout to come through and the figures will be there.
Why Direct Matching Doesn't Happen
When these early withdrawal funds actually land in your bank account, they won't automatically match to a dedicated entry from Link My Books. This is because Walmart typically consolidates these early withdrawal transactions as a line item within the next regular payout that Link My Books processes, rather than as a separate disbursement.
Seller-Initiated Payments and Round-Amount Bank Deposits
Some Walmart payouts are seller-initiated payments rather than the standard scheduled disbursements. You can usually spot these because they arrive as round amounts with no cents, for example $1,500.00 or $2,000.00 exactly, rather than the typical irregular figure that comes from netting sales against fees and refunds.
Link My Books does not receive sales, refund, or fee data from Walmart for seller-initiated payments. The amount is reflected against your Walmart Reserved Balances account in the same way as an early withdrawal, and the underlying transaction data flows through with the next regular scheduled payout.
If you see a round-amount Walmart deposit in your bank feed and Link My Books does not appear to have matching detail for it, this is the most likely reason.
How to Account for Early Withdrawals in Your Accounting Software
To correctly reconcile these specific bank deposits, you will need to manually assign them in your accounting software (Xero/QuickBooks).
Manual Allocation Steps:
You will need to manually allocate the bank deposit for early withdrawals to your designated Walmart Reserved Balances account.
Example Scenario & Explanation:
Let's consider an example: If your early withdrawal amount was displayed as -$1,600 in your Link My Books settlement summary, and you receive a separate bank deposit of $1,600 for this early withdrawal into your bank account:
In your accounting software's bank reconciliation, locate the $1,600 bank deposit from Walmart (for the early withdrawal).
Manually allocate this $1,600 bank deposit to your Walmart Reserved Balances account.
Why this works:
Within the Link My Books summary for the settlement period, the early withdrawal is reflected as a negative amount (-$1,600), reducing the overall payout and flowing to your Walmart Reserved Balances account.
By manually allocating the separate bank deposit (the +$1,600) to the same Walmart Reserved Balances account, these two entries (the -$1,600 from the Link My Books settlement and the +$1,600 from the direct bank deposit) will net off to zero in that account.
Since the actual sales, refunds, and fees related to the early withdrawal period are correctly accounted for as part of the next normal payout (which Link My Books processes fully), this manual allocation keeps everything balanced and ensures your accounting accurately reflects all transactions.
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