Average time to complete: 2-3 minutes
Estimated difficulty rating: Easy

Each time a sales channel makes a payout to you, Link My Books collects all the data needed to identify all of the transactions that form that payout.

We break down all of the transactions into groups, creating an easy to understand summary invoice which can then be sent to Xero or QuickBooks. 

Contents of this article

Sending settlements to Xero or QuickBooks one by one

Sending settlements automatically

Viewing a settlement's detail before sending it

Using Cost of Goods Sold tracking

How to send my settlements to Xero or QuickBooks

To send these summary invoices of your payouts to Xero or QuickBooks is quick and easy with Link My Books.

Option 1: Send from Settlements page

You can send settlements one by one from the Settlements page by clicking the action dropdown and then selecting "Send to Xero" or "Send to QuickBooks":

Option 2: Automatically send

On the Settlement Settings page turn on "Auto Post Settlements" to automatically post settlements to your bookkeeping platform as soon as they are imported and ready in Link My Books.

👉 Tip: Use the Backdate Auto Posting date selection to automatically post historical settlements that are showing as ready to send in Link My Books.

What if I want to view the detail of the settlement before sending it?

You can view the settlement detail before sending it, on the view settlement page.
Choose the settlement you want to review and click the view option from the action menu as shown below:

Click the ⌄ icon to show the full breakdown of an invoice as shown below:

Once you are happy you can click back to return to the settlements page to send the entire settlement to your bookkeeping platform.

👉 Tip: If you click the "Send Invoice" buttons on the view settlement page, you are only sending individual parts of the settlement. 

This can be useful if, for example, you have a settlement that spans two months as those settlements are broken down into 2 summary invoices (one for each month):

In the screenshot above you will see that instead of sending the entire settlement you could also choose to only send the April or May part of it should you wish to.

What if I am using the Cost of Goods Sold Tracking?

If you are using our COGS tracking feature, by default when you send a settlement from the dashboard or using the auto post feature, we will also send your COGS bills too.

If you want to view your COGS bills before sending them you can do so by viewing the settlement and then clicking on the Cost of Goods Sold tab:

If you expand open a COGS bill you can check that the landed cost of each product SKU is accurate and update it if needed as shown below.
If you need to change the currency of your landed costs or want to update all of your products in bulk you can do so from the Product Costs page.

If you have any questions about this article or feedback on how we could make it better please reach out to the support team via the blue chat icon on the bottom right of the page or via email to [email protected].

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