⚠️ Can't find Settlement Settings? Check your user role first.
You need an Admin, Accountant or Owner role to open this page. If you are a Basic User (or a Team Member), Settlement Settings will not appear in your Settings menu at all — you will only see options such as Notifications and Security. The page is not hidden or broken; your role simply does not have access to it.
To resolve this, ask the account owner to either make the change for you, or update your role via Settings > Additional Users > Action > Change Role. See How to add additional users to your account for a full breakdown of what each role can do.
Many settings in Link My Books are done via the Accounts & Taxes Wizard but occasionally you may want to make more advanced updates to your setup. You do this on the Settlement Settings page, via the Settings menu.
On this page you can change 5 different setting types:
Transaction grouping
Transaction grouping
On this tab, you can update your Product Group and Fulfilment Type settings.
👉 Tip: If you want to use product groups because you sell a mixture of Standard, Reduced and Zero-rated goods, it's best to update this setting via the Accounts & Taxes wizard.
However, if you want to split your sales and refunds into groups of products and have each group be assigned its own account in your chart of accounts then you would change that here and create your own product groups.
For Amazon accounts you can also choose to split your Sales, Refunds, Sales Tax and Seller Fees by fulfilment type. The fulfilment types are:
FBA - Orders placed on amazon and fulfilled by Amazon.
MFN (also referred to as FBM) - Orders placed on Amazon but fulfilled by you the merchant directly.
Other — also called Multi-Channel Fulfilment (MCF) or Non-Amazon Orders - Fulfilled by Amazon but not an Amazon order. These are sales made on your other channels (for example Shopify) that you send to Amazon FBA to pick, pack and ship.
💡 Working with MCF orders? Two other articles cover the questions that come up most often:
• If MCF orders are recording Cost of Goods Sold twice — once via Amazon and once via the channel the sale was actually made on — see How to use the Cost of Goods Sold feature.
• If you only want the MCF fulfilment fee in its own account, without splitting your whole Amazon breakdown by fulfilment type, see Separate the Amazon MCF Per-Unit Fulfilment Fee into its Own Account.
Cost of Goods Sold tracking
We have a whole article covering COGS so it's best to read that first, then you can turn that on using the Cost of Goods Sold tab as shown below.
👉 For Amazon accounts, you will set a credit and debit account for each different fulfilment type:
👉 For eBay, Shopify & Etsy accounts you will only need to set one credit and debit account:
Status to send invoices (Xero users only)
If your bookkeeping platform is Xero you can choose how you want us to send your invoices. Our default setting is to send them as approved, meaning they are ready to reconcile on your bank statement but you can change that on this tab should you wish to.
Automation
When you turn on Auto Post, each time Link My Books processes a new payout from a sales channel and it is ready to send, it will be sent immediately to your bookkeeping platform.
You can also backdate auto-posting so that all settlements from a certain date onwards are auto-posted, or use both the start and end date in order to auto-post a specific period:
Tracking codes (Xero users only)
If you're using Xero you can also assign a tracking category option to each marketplace or sales channel. If you have not previously set up tracking categories in Xero then you can do so with one click via the link shown below:
Shopify Payment Gateways
If you're connecting a Shopify sales channel, here you select which payment gateways you would like summaries generated for:
You can also select how often they will generate, the default is monthly though you can contact support to change this.
Some gateways will come through as Unknown as they do not have the full gateway information - these can be included too.
Finally there is the option to use our default clearing accounts, or custom clearing accounts from your Chart of Accounts:
