Why are some of my settlements showing "Awaiting VAT"?
If you have a European Amazon seller account connected to Link My Books, you may notice that some settlements display the status "Awaiting VAT."
This is completely normal — it simply means that the VAT data we require from Amazon isn't available yet.
Why does Link My Books need VAT data?
We use VAT data to accurately group and categorise your sales revenue. This ensures that your VAT reporting is correct.
Without this data, there's a risk of over-reporting VAT — for example, applying 20% VAT to sales that may be:
Exports, which are zero-rated
Sales where Amazon has collected and remitted VAT directly to HMRC, which you don't need to report
When does Amazon provide VAT data?
VAT data is usually available either:
2–4 days after the settlement end date (if you use Amazon's VAT Calculation Service), or
By the 5th of the following month (if the VAT Calculation Service is not enabled)
Note: The timeline depends on your VAT Calculation Service settings in Amazon.
Note: If you have MFN orders in your settlement, these orders will be processed on the next tax run (5th of the following month) when the full VAT Transaction Report becomes available. By the 7th they should have processed and be ready on your dashboard. If your settlement is still showing as "Awaiting VAT" after the 7th of the following month for settlements including MFN orders, then please contact our support team.
High-volume accounts: longer processing times
⚠️ If your account has a high order volume (typically 10,000+ orders per settlement period), VAT report processing can take significantly longer than the standard timelines above. Amazon's Seller Central VAT reports for large accounts may take several hours to generate — in some cases 5 hours or more — even after our support team has manually requested them on your behalf.
If you have a high-volume account and see many settlements stuck in "Awaiting VAT":
This is expected behaviour — it does not indicate an error with your account or with Link My Books
Our support team can request the VAT reports from Amazon on your behalf, but the reports may still take several hours to process before the settlements are ready to send
For current-month settlements, the VAT data will typically only become available after the settlement period closes (often by the 5th of the following month). Settlements from the current month that are still within the reporting period will show "Awaiting VAT" until then
If you're unsure whether your settlements are progressing normally, please contact our support team and we'll check the status of the VAT reports for you.
What about non-UK Amazon marketplaces?
The "Awaiting VAT" status can also appear on settlements from non-UK Amazon marketplaces such as Amazon USA, Canada, or Australia. The VAT handling for these channels differs from UK and EU marketplaces:
Amazon USA, CA, AU and other non-EU channels do not use the same VAT Transaction Report that UK/EU channels rely on. If you see "Awaiting VAT" on a non-EU Amazon settlement, it may indicate a processing issue rather than a normal waiting period.
The standard timelines above (5th of the month, 2–4 days after settlement end date) apply specifically to European Amazon channels. Non-EU channels should typically process without requiring VAT data from Amazon.
⚠️ "Awaiting VAT" on a non-UK/non-EU settlement?
If you see "Awaiting VAT" on a settlement from Amazon USA, Canada, Australia, or another non-EU marketplace and the expected date has passed, please contact our support team. This is not expected behaviour for non-EU channels, and our team can investigate and resolve it.
What should I do if the VAT data is still missing?
If your settlement is still showing as "Awaiting VAT" after the 5th of the following month (or the 7th for settlements including MFN orders), then please contact our support team via the blue chat icon at the bottom right of any page. We'll be happy to investigate and resolve it for you.
What about split settlements?
Sometimes Amazon settlements span across two calendar months. In these cases, we split them to maintain accurate monthly reporting.
This means:
Part of the settlement may be ready to send
The other part may still be awaiting VAT data
For more details, see our related article: Why are some settlements split into two or more invoices?
If you have any questions about this article or feedback on how we could make it better please reach out to the support team via the blue chat icon on the bottom right of the page or via email to [email protected].