This article explains how to leverage our improved auto-post feature to efficiently send your past (historical) settlements from Link My Books to QuickBooks/Xero
Understanding the Auto-Post Feature
The auto-post feature, accessible via your 'Settlement Settings' page, autom
ates the process of sending your settlements to Xero. Once enabled, any new settlements imported into Link My Books (from the date you activate the feature onwards) will be automatically sent to Xero.
Our auto-post feature uses an intelligent algorithm that staggers the sending of settlements to Xero, ensuring that API throttling limits are not exceeded. Settlements are typically sent in batches of 5-10 per 10 minutes.
A key upgrade to this feature is the ability for users to set a historical start date for auto-posting, enabling the automatic processing of your past settlements.
How to Backdate the Auto-Post Feature
If you have historical settlements awaiting dispatch in your Link My Books account and wish to send them to Xero automatically without manual intervention, follow these steps:
Step 1: Identify the Earliest Settlement Date to Send
Determine the earliest settlement date you wish to auto-post from. This will serve as your starting point for the historical data you want to send to Xero.
Step 2: Activate Auto-Post and Set the Historical Date
Navigate to your 'Settlement Settings' page in Link My Books and the 'Automation' option
Activate the auto-post feature if it's not already turned on
Set the auto-post start date to one day prior to the earliest settlement date you identified in Step 1.
Why one day prior? This ensures that the system captures settlements that begin precisely on your desired start date, as the auto-post function typically looks for settlements from or after the set date. For example, if your earliest settlement starts on June 1st, setting the auto-post date to May 31st will ensure the June 1st settlement is included.
What to Expect After Setup
Once configured, Link My Books will begin processing your historical settlements from the backdated start date.
Processing Time: If you have a large number of historical settlements, please allow sufficient time for them all to process. As mentioned, settlements are sent in staggered batches (e.g., 5-10 per 10 minutes) to respect API limits.
Monitoring Progress: You can monitor the status of your settlements in your Link My Books account dashboard.
No Duplication: Link My Books is designed to intelligently identify settlements that have already been successfully sent to Xero, preventing accidental duplication.
If you have any questions about this article or feedback on how we could make it better please reach out to the support team via the blue chat icon on the bottom right of the page or via email to [email protected].