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How to automatically post settlements

How to set your account up to post settlements automatically

Kaylie Worbey avatar
Written by Kaylie Worbey
Updated yesterday

We want to help users streamline their bookkeeping as much as possible, and Auto Posting is one of the features that enables us to do that.

The auto post feature is a setting turned on via the Settlement Settings page and it allows you to automate sending your settlements to Xero.

A screenshot of the "Settlement Settings" page within the "LINK MY BOOKS" application, specifically on the "Automation" tab.  The page provides information about turning on automation: "Once you are happy with your account and tax mapping preferences you can turn on automation. Each time you get a new settlement it will be automatically posted to Xero. (Invoices will only be auto posted to Xero if all transaction types have an assigned account and tax rate. Bills will only be posted if all SKUs have a landed cost saved and you have the COGS feature turned on)."  Below this text, there's a toggle switch labeled "Auto Post Settlements," which is currently in the off position. There are also two input fields for "Optional start date" and "Optional end date," both showing "yyyy-mm-dd" as a placeholder and accompanied by a calendar icon.  At the bottom of the page, a "SAVE SETTINGS" button is visible. Other tabs visible at the top include "Transaction Grouping," "Cost of Goods Sold," "Xero Settings," and "Tracking Codes." The top right corner shows "LMB Shop (Demo AU)" as the current account.

You can also set an optional start and end date.

Once turned on any new settlements that land in Link My Books would be automatically sent to Xero or QuickBooks (from the date at which you turn on the feature).

Auto posting of settlements is managed by a clever algorithm which staggers sending settlements to Xero to ensure we don't hit their throttling limits when sending multiple settlements.

Settlements are sent in batches of 5-10 per 10 minutes.

If you have any questions about this article or feedback on how we could make it better please reach out to the support team via the blue chat icon on the bottom right of the page or via email to [email protected].

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