How Tracking Works in Xero and QuickBooks
Tracking in accounting software allows you to categorise income and expenses by different parts of your business — such as sales channels, product types, or regions — giving you more detailed and insightful financial reports.
This article explains how Tracking Categories work in Xero, how Classes work in QuickBooks, and how to set them up in Link My Books to get the most value out of your financial data.
Whether you use Xero or QuickBooks, setting up tracking correctly will help you better understand performance across your business.
Tracking in Xero
Tracking Categories in Xero let you assign a category to each invoice we send over from Link My Books. This enables you to run Profit & Loss and other reports in Xero, broken down by marketplace.
If you're already using tracking categories in Xero, you can link those same ones in Link My Books.
If you’re not using them yet, we can automatically create them for you with a single click inside Link My Books.
Tracking in QuickBooks
Tracking Classes in QuickBooks work in a similar way — allowing you to categorise transactions by marketplace, region, or any other segment that matters to your business.
If you already have classes set up in QuickBooks, you can assign them to each marketplace in Link My Books.
If not, you can set them up directly through Link My Books in just a few clicks.
How to Set Up Tracking in Link My Books
Step 1: Go to the Settings > Settlement Settings page in Link My Books.
Step 2: If you don’t already use tracking categories (Xero) or classes (QuickBooks), click the setup link:
For Xero: Click the "Create Tracking Categories" link
For QuickBooks: Click the "Create Classes" link
Once you’ve clicked the link, refresh the page to see the newly created options.
Step 3: If you already have tracking set up in Xero or QuickBooks, use the dropdown menus to assign the appropriate tracking category or class to each marketplace.
Additional Resources
QuickBooks: QuickBooks Guide: Set Up and Use Class Tracking